The Internal Revenue Service assesses penalties to employers filing Forms W-2 with mismatched names and Social Security numbers. A mismatch occurs when the name associated with a SSN does not match agency records. Incorrect W-2 penalties are calculated at a rate of $100-per-incorrect-form.

How do I file a corrected w2 with Social Security?

To correct a Form W-2 you have already submitted, file a Form W-2c with a separate Form W-3c for each year needing correction. File a Form W-3c whenever you file a Form W-2c, even if you are only filing a Form W-2c to correct an employee’s name or Social Security number (SSN).

What to do if you make an error on your W-2 form?

Verifying and photocopying a new employee’s Social Security card instead of simply writing down the number is good business practice. It can help prevent mistakes such as issuing W-2 wage and tax statements with incorrect Social Security numbers. If this happens, correct the error in your records and issue a new W-2 form to your employee.

How to correct an incorrect social security number on a W-2?

It can help prevent mistakes such as issuing W-2 wage and tax statements with incorrect Social Security numbers. If this happens, correct the error in your records and issue a new W-2 form to your employee.

Do you have to file an amended W-2 with social security?

If you’ve already filed your employee’s W-2 form, you must file an amended W-2C form with the Social Security Administration. Fill out just the top section if all remaining information on the form is correct.

What does IRS letter say about missing SSNs?

The letter notifies employers that they reported on their Internal Revenue Service (IRS) Forms W-2, Wage and Tax Statement, Social Security Numbers (SSNs) and/or employee names that do not match SSA records.