A records retention schedule is a policy that defines how long data items must be kept and provides disposal guidelines for how data items should be discarded.

What are retention records?

Records retention is the term applied to the safeguarding of important records that document decisions, policies, financial activities and internal controls. They also document and maintain the University’s history and activities. Historically records were paper but today also include text, video and audio files.

Who is responsible for retention of records?

The Department of Administration Reforms & Public Grievances is responsible for guidelines and preparation of Records Retention Schedule for records pertaining to facilitative functions common to all Ministries/Departments of Government of India, to ensure that there is uniformity in retention schedules of records.

What is data retention period give example?

A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or “retained,” irrespective of format (paper, electronic, or other).

Why is records Retention important?

Retention policies help to manage many risks including lost or stolen information, excessive backlog of paper files, loss of time and space while internally managing records and lack of organization system for records, making them hard to find, just to name a few.

What is the retention policy?

What is a retention policy. A retention policy (also called a ‘schedule’) is a key part of the lifecycle of a record. It describes how long a business needs to keep a piece of information (record), where it’s stored and how to dispose of the record when its time.

What are the large records called?

12 inch Albums (LP or Long Playing) These are thick, black vinyl record albums commonly known as LPs. LP stands for Long Play or Long Playing. Most of the time, LP plays at 33 1/3 rpm. Some may even play at 45 rpm.

How is a retention policy defined?

A retention policy (also called a ‘schedule’) is a key part of the lifecycle of a record. It describes how long a business needs to keep a piece of information (record), where it’s stored and how to dispose of the record when its time.